cut through 200 emails a day and focus on decisions that matter
Executives drown in email, back-to-back meetings, and information overload. Prio triages at scale, prepares briefings, and surfaces only what needs your attention.
The problem
200+ emails per day and most are noise
Internal updates, vendor pitches, cc'd threads, newsletter subscriptions, and automated notifications. Somewhere in that pile are 10-15 emails that actually need your input. Finding them takes an hour you don't have between meetings.
Back-to-back meetings leave no time to think
Your calendar is a wall of color from 8am to 6pm. There's no space for strategic thinking, preparation, or even reading the materials for the next meeting. You're reactive all day and do your actual thinking at 9pm at home.
You need briefings, not more information
Before a board meeting, investor call, or strategic decision, you need a concise summary, not a 40-page deck. But preparing that summary means asking someone to do it or spending your own time sifting through data. Neither scales.
Delegation without micromanaging is hard
You want to delegate email responses, meeting scheduling, and follow-ups, but training someone on your communication style and preferences takes months. And you still end up reviewing everything anyway, which defeats the purpose.
How Prio helps
Email triage that scales to hundreds per day
Prio categorizes every email by urgency and type. Board members, investors, and direct reports surface immediately. Internal FYIs, vendor emails, and automated notifications are archived or summarized. You see 15 emails instead of 200.
Protect thinking time on your calendar
Set rules for focus blocks, meeting-free mornings, or prep time before important calls. Prio enforces these boundaries when scheduling requests come in, suggesting alternative slots without you having to say no yourself.
Decision-ready briefings every morning
Your daily briefing surfaces the 5 things that need your decision today, upcoming meetings with prep context, outstanding items from your leadership team, and any external developments worth knowing about. Strategy, not noise.
Capture decisions and delegate on the move
Between meetings, dictate decisions, delegate tasks, and capture follow-ups. Prio turns your voice notes into draft emails, tasks, and calendar actions. Your EA or team can execute while you're in the next meeting.
Track commitments across every meeting
Every meeting generates commitments. Prio extracts them from voice notes and email threads, tracks deadlines, and reminds you about items that are going stale. Nothing you promised in a meeting gets lost.
A day with Prio
Morning briefing during commute
In the car, you review Prio's briefing: 3 decisions needed today, a board member's email flagged as urgent, your 10am meeting has a conflict with a rescheduled investor call, and the CFO's report you requested is in your inbox.
Email triage before the day starts
218 emails came in since yesterday evening. Prio archived 180 (cc'd threads, automated reports, vendor outreach), surfaced 12 that need your response, and summarized 26 FYIs into 4 bullet points. You approve 8 replies in 10 minutes.
Protected strategy block
Your COO's scheduling request for this morning was automatically redirected to your afternoon slot. Prio kept your 8:30-10:00 block clear for the strategic planning work you need to do before the board prep meeting.
Voice delegation between meetings
Walking between conference rooms, you dictate: 'Tell the VP of Sales I approved the Q2 budget with the amendment we discussed. Schedule a follow-up with the new hire for next week. Remind me to review the partnership proposal by Friday.' Three tasks created, one email drafted.
Research for an afternoon decision
Before a partnership decision, you ask Prio to pull the potential partner's financials, recent press, and any mutual connections. A concise brief lands in 3 minutes, enough context to make an informed call in the meeting.
End-of-day commitment review
Prio lists the 6 commitments made today across 5 meetings: 2 are delegated with emails pending approval, 2 are on your task list for this week, and 2 need follow-up emails. You approve the emails and close out with nothing hanging.
“My inbox went from a source of anxiety to something I check twice a day for 10 minutes. Prio surfaces what matters and handles the rest. It's the most effective EA I've never had to onboard.”
— A executives & c-suite using Prio
Frequently asked questions
Can Prio handle the volume of email a C-level executive receives?
Yes. Email triage is designed for high-volume inboxes. It categorizes hundreds of emails per day, auto-archives noise, and surfaces only what needs your attention. Most executives go from 200+ daily emails to reviewing 10-20 that actually matter.
How does it compare to having a human executive assistant?
Prio complements an EA rather than replacing one. It handles the scalable, repetitive parts: email triage, scheduling enforcement, task extraction, briefing preparation. Your EA handles the judgment calls, relationship management, and complex logistics that need a human touch. Together, they're far more effective.
Is it secure enough for sensitive board and investor communication?
All data is stored in the EU with full GDPR compliance. Every action requires your explicit approval before executing. Prio never sends emails, creates meetings, or shares information without your sign-off. Your data is never used for model training.
Can I control which emails it auto-archives versus surfaces?
The triage system follows strict rules: it never auto-archives emails from known contacts, invoices, security alerts, or client communication. Only obvious noise like newsletters, marketing, and automated notifications get archived. You can always adjust the behavior by telling Prio to always surface specific senders or domains.
How quickly can I get value from it?
Most executives see value within the first morning. Connect your Gmail, let Prio triage your inbox, and you'll immediately see the difference between 200 emails and the 15 that matter. The briefings, scheduling rules, and voice notes add more value as you configure your preferences over the first week.
Stop managing.
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