Agency owners juggle dozens of client threads, cross-timezone scheduling, and deliverable tracking. notodo triages client emails, manages scheduling, and keeps follow-ups from falling through.
When you have 15+ active clients, each with their own email threads, feedback rounds, and change requests, the important stuff gets buried. A client's urgent revision request sits under 40 other emails and you don't see it until they follow up annoyed.
Your design team is in Lisbon, your client is in New York, and the freelance developer works from Bangkok. Finding a meeting slot means juggling three time zones while avoiding everyone's focus blocks. This dance happens multiple times per week.
A website redesign has 30 moving parts across 4 team members. When task tracking lives in Slack threads, email chains, and meeting notes, things get lost. You only discover a missed deadline when the client asks where their deliverable is.
You promised to send that proposal on Monday, follow up with the prospect on Wednesday, and check in with a quiet client by end of month. Without a system, these slip. And a forgotten follow-up can mean a lost contract worth thousands.
notodo triages your inbox and prioritizes client communication above everything else. Emails from active clients are flagged as action-required while vendor newsletters and tool notifications get archived. You see client needs first, always.
Set scheduling rules per client or project. notodo knows your preferred meeting windows, respects time zones, and adds travel buffers automatically. Clients get a smooth booking experience while your calendar stays sane.
Tasks extracted from client emails, meeting notes, and voice memos all land in your task list with context. Recurring deliverables like monthly reports auto-regenerate. You always know what's due, for whom, and when.
Just finished a client call and walking to the next one? Dictate the action items and notodo creates tasks, drafts follow-up emails, and logs everything. Nothing from the call gets forgotten.
Your daily briefing groups work by client: who's waiting for a response, which deadlines are coming up, and where follow-ups are overdue. It's your morning pulse check across all accounts in 60 seconds.
notodo shows 3 clients with pending responses, a proposal deadline for a new prospect today, and a reminder that you haven't checked in with a key client in 3 weeks. You know exactly where to focus.
notodo archived tool notifications and newsletters, flagged emails from 4 active clients as urgent, and identified 2 emails that need your personal reply versus 2 your project manager can handle.
A new client in Chicago wants a kickoff meeting with your Amsterdam and Barcelona team members. notodo finds 3 slots that work across all three time zones and sends the invite once you pick one.
After a 45-minute strategy call, you record a 2-minute voice note with all commitments. notodo creates 5 tasks, assigns due dates based on the timeline discussed, and drafts a follow-up email with a summary.
You ask notodo to research an inbound lead's company. It pulls their website, recent news, team size, and likely pain points. You walk into the sales call prepared without spending an hour on LinkedIn.
notodo shows which clients you promised to get back to today but haven't yet. You approve 3 follow-up emails, reschedule 1 task to tomorrow, and confirm a proposal is ready to send in the morning.
“Running a 12-person agency with 20 active clients used to mean dropping balls constantly. notodo caught the follow-ups I was missing and probably saved me two client relationships in the first month.”
— A agency owners using notodo
Yes, that's exactly what it's built for. Email triage automatically prioritizes client communication, daily briefings group work by client, and relationship reminders ensure no client goes too long without a check-in. You get a bird's-eye view across all accounts.
Currently notodo focuses on email (Gmail), Google Calendar, and its own task management. It doesn't sync with Asana or Monday yet, but tasks created from client emails and voice notes live in notodo's task system with full context. Integrations with popular PM tools are on the roadmap.
You set scheduling rules including preferred meeting windows and time zone preferences. When booking across time zones, notodo calculates overlap windows automatically and suggests slots that work for everyone. It also adds travel buffers and respects focus blocks.
All data is stored in the EU with GDPR compliance. Every action goes through an approval gate, so notodo never sends an email or creates a meeting without your explicit okay. Client data is never used for model training and you can delete any data at any time.
notodo Pro is €199/month. A part-time office manager or VA handling email, scheduling, and follow-ups costs €1,500-3,000/month minimum. notodo handles the routine coordination work 24/7, freeing you to focus on client strategy and team management.
Join the waitlist. We're onboarding founders and agency owners who want to focus on what matters.